TIPS for a successful MOM'S DAY BABY
ACTIVITIES PRIOR TO THE BABY SHOWER
Personally meet with the store director
before April 7th so the store will have time to order extra baby supplies.
THIS APPLIES TO EVERYONE, even though your club may have worked with the
director for many years.
Provide the director with a list
of baby items your service agency will be requesting from customers.
Request the name of the store
contact person you will coordinate with on the day of the Baby Shower
Determine where you will be
located at the store and how many entrance doors you will be allowed to cover.
Is space available for a display/donation table? Determine who will supply
tables and chairs for the volunteers.
Can you display posters and
banners at the store, where, and when? Identify both your Kiwanis club and
the service agency. In the past, some store directors have preferred to
provide the posters.
Ask if you can give handouts to
store patrons as they enter the store that day at each entrance door. The
service agency should provide a handout listing the baby items needed that are
available at your store. You will need approximately 500 handouts. A sample
flyer, poster, and handout are included in this letter (please modify
according to YOUR agency needs, including the correct aisle numbers).
If the store director will not
permit handouts or personal contact with the store patrons, it is CRUCIAL
that your display attract patrons to approach you. A large poster attached to
your table stating “HELP NEEDY BABIES” or similar words plus balloons
and other attractions are vital. See the
site for examples on the Mom’s Day photo
Is the advertised time of 9:00 AM
to 3:00 PM right for you, or do you want to extend the time?
Ask if the store can provide
Set up collection
points, with a flyer or poster, at local businesses and churches (especially
those of your members) before Mother's Day.
Invite the service
agency contact to give a program at your weekly club meeting so you can
become better acquainted with their specific services for young children.
Have a Baby Shower at
your club meeting just prior to Mother's Day. Put your club donations in the
collection box at your grocery store on the day of the Baby Shower as a
"seed" to show patrons that you already have received donations.
Issue a local press
release to your local newspaper or media, describing your club and
your service agency.
ACTIVITIES ON THE DAY OF THE BABY SHOWER
- Set up a table and
chairs for your display; a Kiwanis banner or sign, Mother's Day balloons to
attract attention and a large poster attached to your table stating “HELP
NEEDY BABIES” or similar words.
- Put posters on the
entry doors to let the customers know what to expect.
- Both the Kiwanis club
and the service agency may want to have promotional literature available for
shoppers interested in your programs
- Determine the number of
volunteers needed to bring visibility to this event. At least one service
agency representative per information/donation table plus two Kiwanians at
each entrance door will be needed.
- Collect shopping carts
and pass them to customers with handouts as you describe the event.
- Consider how to display
and manage the donated items next to your donation table. You may want to
have a large amount of items available to visibly show your success,
tempered by the available space. You may want to use a playpen or grocery
carts to receive the donated items.
- Display a Jumbo Baby
Bottle Bank, or clip dollar bills to the playpen (or a grocery cart) to
promote cash donations. If any checks are received, have the check written
to the service agency. Be sure the service agency representative knows the
exact wording for the check payee.
- Place one service
agency representative in the baby center to answer questions about their
baby care program and help with selection of needed items. Obtain permission
from the store director to put special tags on the needed items.
- One club learned that
people seem to be more generous if the club takes photos of the donations
being made. Please provide to the Metro Council coordinator a copy of your
best photos with your final report. (A photo of a child making a donation
would be great!)
- Ask your club members
to wear Kiwanis clothing, or otherwise identify themselves as Kiwanians.
- Sales people have
suggested that your success may be enhanced by handing out flyers, by not
pressuring the customers, and by not spending your entire time sitting
behind a table.
POST-BABY SHOWER ACTIVITIES
- Make arrangements to
deliver the donated items to the service agency and take photos.
- Issue a press release
to your local newspaper, with a photo of the event or of your club making
the presentation to the benefiting Young Children service agency.
- Complete and return the
inventory of donated items, including an estimated total value, along with
copies of your best photos.