ACTIVITIES PRIOR TO THE BABY SHOWER
Personally meet with the store director
before April 25th so the store will have time to order extra baby supplies.
THIS APPLIES TO EVERYONE, even though your club may have worked with the
director for many years.
Provide the director with a list
of baby items your service agency will be requesting from customers.
Request the name of the store
contact person you will coordinate with on the day of the Baby Shower
Determine where you will be
located at the store and how many entrance doors you will be allowed to cover.
Is space available for a display/donation table? Determine who will supply
tables and chairs for the volunteers.
Can you display posters and
banners at the store, where, and when? Identify both your Kiwanis club and
the service agency. In the past, some store directors have preferred to
provide the posters.
Ask if you can give handouts to
store patrons as they enter the store that day at each entrance door. The
service agency should provide a handout listing the baby items needed that are
available at your store. You will need approximately 500 handouts. A sample
flyer, poster, and handout are included in this letter (please modify
according to YOUR agency needs, including the correct aisle numbers).
If the store director will not
permit handouts or personal contact with the store patrons, it is CRUCIAL
that your display attract patrons to approach you. A large poster attached to
your table stating HELP NEEDY BABIES or similar words plus balloons
and other attractions are vital. See the
momsday.metrokckiwanis.org site for
examples on the Moms Day photo page.
Is the advertised time of 9:00 AM
to 3:00 PM right for you, or do you want to extend the time?
Ask if the store can provide
Set up collection points, with a flyer or poster, at local businesses and
churches (especially those of your members) before Mother's Day.
Invite the service agency contact to give a program at your weekly club
meeting so you can become better acquainted with their specific services for
Have a Baby Shower at your club meeting just prior to Mother's Day. Put your
club donations in the collection box at your grocery store on the day of the
Baby Shower as a "seed" to show patrons that you already have received
Issue a local press release to your local newspaper or media, describing
your club and your service agency.
ACTIVITIES ON THE DAY OF THE BABY SHOWER
Set up a table and chairs for your display; a Kiwanis banner or sign,
Mother's Day balloons to attract attention and a large poster attached to
your table stating HELP NEEDY BABIES or similar words.
Put posters on the entry doors to let the customers know what to expect.
Both the Kiwanis club and the service agency may want to have promotional
literature available for shoppers interested in your programs
Determine the number of volunteers needed to bring visibility to this event.
At least one service agency representative per information/donation table
plus two Kiwanians at each entrance door will be needed.
Collect shopping carts and pass them to customers with handouts as you
describe the event.
Consider how to display and manage the donated items next to your donation
table. You may want to have a large amount of items available to visibly
show your success, tempered by the available space. You may want to use a
playpen or grocery carts to receive the donated items.
Clip dollar bills to the playpen (or a grocery cart) to promote cash
donations. If any checks are received, have the check written to the service
agency. Be sure the service agency representative knows the exact wording
for the check payee.
Place one service agency representative in the baby center to answer
questions about their baby care program and help with selection of needed
items. Obtain permission from the store director to put special tags on the
One club learned that people seem to be more generous if the club takes
photos of the donations being made. Please provide to the Metro Council
coordinator a copy of your best photos with your final report. (A photo of
a child making a donation would be great!)
Ask your club members to wear Kiwanis clothing, or otherwise identify
themselves as Kiwanians.
Sales people have suggested that your success may be enhanced by handing out
flyers, by not pressuring the customers, and by not spending your entire
time sitting behind a table.
POST-BABY SHOWER ACTIVITIES
Make arrangements to deliver the donated items to the service agency and
Issue a press release to your local newspaper, with a photo of the event or
of your club making the presentation to the benefiting Young Children
Complete and return the inventory of donated items, including an estimated
total value, along with copies of your best photos.